Compared to office furniture and equipment, office supplies may seem like a minor expense. But, there is one significant difference. While furniture and equipment tend to be one time buy, office supplies are used every day, and they should be replenished on a regular basis.
When you put things into this perspective, they might end up more expensive than furniture pieces. So, if you don’t manage and control your office supplies, then these expenses can breach your budget. Fortunately, there are many ways to limit the costs, and we are going to show you how.
Take a look at the office supplies you are ordering each time and ask yourself a question, are they nice to have, or they are a necessity. You should consider the quality of the items you are buying.
Do you need to brand them, or can you purchase using the generic store brand? Can you use non-branded supplies and less expensive packing tape? Saving a couple of dollars on the most frequently purchased supplies will add up over the time.
Online shopping is the most convenient way to buy stuff. You can compare the prices, quality, and various retailers. You don’t have to physically visit each store if they have a web page with the list of items.
All of your office supply purchasing can be done online. But, be careful when comparing the prices because they come with shipping expenses. In some cases, the retailers will offer you a free shipment if you order a certain amount of supplies.
If your company purchases a significant amount of office supplies each month, then you can negotiate terms and conditions and make a more favorable deal. Of course, the crucial thing is to identify the supplies you buy every month and focus your negotiation skills on these items.
Many office supplies company will offer you great deals, especially if you are a reliable client.
The majority of office supplies can be bought in bulk. For instance, instead of buying paper in 500 sheet packs, you should consider buying a case of 5,000 sheets. However, this comes with a couple of drawbacks.
First of all, you will have to spend more money buying large quantities and secondly, you will need to find a place to store all the items you purchased.